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Job Title: Administrative Assistant
Job Announcement Number: 201712899

SUPERVISORY STATUS: No

We are looking for a responsible Executive Assistant to perform clerical tasks in a well-organized and timely way. You will need to act proactively and without guidance while understanding the needs and characteristics of people with whom you work with.

Responsibilities

Be the point of contact between the executives and company employees/clients and manage information flow

Manage executives’ diaries and arrange their daily schedule (set up meetings, travel, speaking engagements)

Oversee the performance of other clerical and administrative staff

Act as an office manager by keeping up with office supply inventory

Format information for internal and external communication – memos, emails, presentations, reports

Screen and direct phone calls and distribute correspondence

Devise and maintain office filing system

Requirements

Proven working experience as an executive assistant or senior executive assistant

Excellent MS Office knowledge and English proficiency

Outstanding organizational and time management skills

Aware of the latest office gadgets and applications

Acquainted with office management systems and procedures

Excellent verbal and written communications skills

Discretion and confidentiality

BA diploma or certification would be considered a plus

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